This is a 14-month temporary opportunity with the potential to transition into a permanent role. The position is benefits-eligible, offering medical, dental, and vision insurance, PTO accrual, paid holidays, and more. Schedule is Monday–Friday, 7:00 a.m.–3:30 p.m.
Representative Duties:
1. Manage accounts payable for all vendors, including:
· Verifying vendor invoices through purchase order system, and entering payment.
· Proposing solutions for A/P automation and streamlining.
· Coordinating payment of vendor invoices.
· Assisting with cash flow management.
· Maintaining vendor information files.
· Manage the receipt of goods in accounting package.
2. Manage accounts receivable, including:
· Research, reconciliation, and adjustments.
· Process and post daily cash receipts, including wire, ACH, and check payments.
· Monitor, analyze and collect past due accounts utilizing phone and email.
· Update CRM Systems (Salesforce, Liaison Messenger and Customer Maintenance Cards), list of deductions and portal information consistently and accurately.
· Research open credits and reconcile for accurate aging.
· Review account holds and update appropriate Sales team members for reconciliation.
· Review, research and reconciles fines and selling expenses within 1-day window.
· Dispute inaccurate fines, deductions and penalties.
· Monitors EDI transmission of orders and invoices for proper submission and researches any discrepancies.
3. Assist with month-end and year-end functions (provide A/P, A/R, and Inventory).
4. Collaborate with Customer Service, Sales and Finance team members.
Required & Preferred Qualifications:
1. Bachelor’s degree in Accounting required.
2. 1-3 years’ customer service experience preferred.
3. Previous office experience required.
4. Intermediate to advanced level of proficiency with Microsoft Excel.
5. Experience in a small to mid-sized company is preferred.
6. Experience using an ERP system, Great Plains preferred.